How to Ace at Managing A Remote Team: Ultimate Guide to Future of Work

Zaid Ahmed | Aug 20, 2020

BestvaluedThe idea of having a decentralized workforce and giving up physical control of your employees can be as challenging as it sounds, but learning to manage teams remotely can increase productivity. The pandemic has completely changed the way we work; companies need to redefine their work culture and adjust to the flexible style of working. More and more corporates that are computer oriented have started to adapt to working from home since the spread of the virus. Recent studies by Gartner with the more than 800 global HR executives have found that 88% of organisations have encouraged employees to work from home and did not have this type of choice of work before the pandemic shutdown. Remote working has changed the way employees communicate with each other, and flexibility has enabled higher productivity. However, since most employees are not used to working remotely, there are times that make them feel disconnected. To help employees maintain their productivity levels and increase collaboration, businesses and managers have started to use additional support with the help of tools.

Using business tools will not only help managers create a new work environment, but these also help in monitoring the work progress of employees. Adapting to these changes in technology is essential for businesses to keep up in the competitive business ecosystem, it also helps them to make their employees work more efficiently and cut additional costs. BestValued has shortlisted a few business tools that have been hand-curated, these give managers the choice of selecting the products that are more suitable for the type of business they run. The most important question is how can businesses use these tools to make things easier and what tools are actually effective.

Building an Internal Communications Strategy

During times of crises, communication is critical for an organization to avoid confusion. Even after the corporate communications department takes care of external communications using social media or PR news articles, the more important task for managers is to build a robust internal communications strategy for employees. It is important that there is effective communication and collaboration between all departments and no misinformation. In recent months, video conferencing software has had a moment in the limelight and have become paramount of business continuity. Companies like Zoom have ballooned to more than 200 million users in the last few months, by helping more than just workplaces to keep up employee morale but also helping people to deal with alienation and staying connected.

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Another productive tool that businesses have found very effective in communication amongst employees is Team Collaboration tools. These tools have helped businesses to take internal communication to the next level, increase productivity, collaboration and boosting morale. Team collaboration tools help in communication between employees, they encourage collaborative chat. They either help by setting up group chats or individual personal chats that not only get your questions answered immediately but also help you reference at any given time. They help the inflow of new ideas and suggestions from employees that can foster innovation. Companies can use these team collaboration tools for securely transferring the files, transparency at work assigning tasks that can get employee attention to work better. Collaboration Tools like Zoho or Monday have been transforming businesses by making multitasking and collaboration between employees more efficient. However, businesses should consider integrating the best business collaboration tools that are suitable for their specific requirements to be cost-effective and efficient.

Getting New Talent On Board

In recent years recruiters in global companies have started to utilize video interviewing tools, they have helped in automating certain recruitment tasks that make things faster and efficient. However, the recent months due to the pandemic, video interviewing platforms have become increasingly popular due to people practising social distancing on all different levels. Video conferencing has helped major workforce to be hired in a 3rd world country that is much more cost-effective to the firm. Companies have started to take advantage of the global pool of talent that is more specialized and efficient in getting the work done regardless of where they are located. In fact, with the recent technological advancements in artificial intelligence integrated into the smart video conferencing software has allowed major firms to study their employee behaviour they are hiring depending on their requirements.  
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For a long time, people have dreamed of creating their own destinies, being their own boss and working whenever they wanted. Their dream has been made possible and more organized with the help of the upcoming freelancing platforms, they have helped employers and skilled professionals to connect and get the work done efficiently. People have got bored of the normal 9 to 5 jobs and have started to prefer their own times. Online freelancing platforms have reduced the costs of finding new talent and removal of multiple stages of recruitment saves large amounts of time. Analyzing the current situation of the economy, many companies have started to take steps necessary to survive the years of disruption. Organisations are getting ready to face any consequences that might make things difficult, even becoming more flexible in terms of getting new talent on board. Freelancing platforms are helping businesses to hire efficient talent without having to be under a contract, making it easier for them to cut down the workforce within a short span of time. BestValued has divided Best Freelancing Platforms into different categories to help businesses choose suitable platforms for recruiting the best freelancers in any part of the world.

Supervision is important 

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Managing a remote workforce comes with a fair share of challenges. However, business tools such as employee monitoring software have helped companies maintain productivity and establish accountability. Managers find it difficult to keep track of the work times of all the employees. They also face difficulty in knowing if the work assigned is being done at the time assigned or if there are things that are distracting the employee since it is difficult to verify the time required to perform a task. Employee monitoring software not only helps the managers to monitor their work timings but establish accountability with how they use the work time and spend time on a particular assigned task.

Employee monitoring software cuts costs by increasing employee productivity but also identifying and getting rid of time wasters that are not useful or efficient to the firm. Employee monitoring software has helped remote organisations in setting a positive standard for a workplace with regards to what's appropriate at the workplace. Monitoring employees can be useful but only if it is utilised in the correct manner, it helps in highlighting the trustworthy employees and shines a light on the underperformers. HR managers can use business tools like employee monitoring and performance appraisal software to study and reward deserving employees. Monitoring tools like TimeDoctor, have been proven to help firms in better understanding of the behaviour as well as work times.

Conclusion 

The current workforce that is still accustomed to the traditional work environment and set timings have started to see the importance and benefits of having a flexible remote workforce due to the pandemic. Major firms have started to act and change their methods of doing business to a more sustainable approach. However, managers need full control over the employees no matter their location. These above-mentioned Remote business tools can help businesses adapt to this progressive culture. Remote working will completely change the way we work and the digital advancements in technology have helped in achieving a more transparent and progressive world, welcome to the future. 
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BestValued Recommendations for Remote Business Tools: 

  1. Video Conferencing Platform: Clickmeeting
  2. Team Collaboration Tool: Wrike
  3. Video Interviewing Software: Jobsoid
  4. Freelancing Platform: Fiverr
  5. Employee Monitoring Software:
  6. Project Management Tools: Zoho 

View all the best business tools that can help you run your Remote Business successfully


About Author

Zaid Ahmed

Zaid Ahmed

Zaid Ahmed is the co-founder of DeepBrainAI and a digital marketing geek. He specializes in Social Media Marketing and Designing with a background in International Business & Marketing. He enjoys writing articles about digital media and innovations that are disrupting the markets.


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