Best Team Collaboration Tools

Easily Manage and communicate with employees, business clients and accelerate business with Automated Team Collaboration Tools.

By Customer Feedback

1
  • Collaboration tools increases teams efficiency
  • Allows live chat and video conferencing with team
  • Intuitive tool works well in desktops and mobile devices
  • Real-time messaging and file sharing options
  • Flexible and secure tools for team work
2
  • Enhanced team support with centralize communication
  • Enables strategies and planning for project
  • Professional online work management solution
3
  • Cloud-based team management tool
  • Simplifies process of communication
  • Timesheet module track employee login and logout time
  • Creates personalized fields and layouts
4
  • Innovative working interface for employees
  • Custom search fields and file sharing features
  • Integrates with all business tools
  • Project analyzation and visual boards
  • Online workplace for IT industries
5
  • Essential tools for business management
  • Business software increases team's performance
  • Cloud-based CRM services
  • Agile task management application
6
  • Protects and secures business data
  • Schedules meetings and tracks project's progress
  • Remote access and collaboration with team members
  • CRM support, ticket systems features
7
  • Highly secured collaboration tools
  • Tracks records and organizes project plans
  • Easy installation and login options
  • Increased efficiency and access to data files
8
  • Business tools runs projects and workflows
  • Communication platform keeps remote teams aligned
  • Automate routine work schedules
  • Collaborates, tracks and manages work
9
  • Remote work tools helps to stay connected
  • Quick video, audio conference meetings
  • Fully customizable admin panel
  • Advanced login and file sharing features
  • Automated software for corporate users
10
  • Collaboration platform for organizations
  • Fully integrated and smart communication system
  • Customizable marketing plan interface
  • Communicate with automated interface
11
  • Secured file sharing channel for employees
  • Integrated collaboration tools
  • Business tool communicates effectively
  • Working channel keeps connected with team
12
  • Organizes and prioritizes important projects
  • Flexible work assigning features
  • Productive platform for business needs
  • Boosts access for employees
13
  • Work management solution
  • Enhances employee and company relationships
  • Personal and employee dashboards
  • Streamlines and improves business
14
  • All in one remote working tool kit
  • Supports in desktops and mobile devices
  • High performance management software
  • Perfect employee management tool for companies
15
  • Effective project management software
  • Dynamic collaboration tools for teams
  • Instantly track employees and projects
  • Faster access to documents and files

How To Select The Best Team Collaboration Tools

As technology has changed over time, the various methods used within and between teams have also changed. According to a survey conducted, it is viewed that more than 70% of people work inside the organization and even on the outside. There are 28% of people who work with people from different countries.

Many obstacles are faced by teams to work together. There can be a lack of information among the groups regarding collaboration or even knowing how to do collaboration work. Poor communication can quickly derail a project. To solve business service problems, the following tips can be handy.

Importance Of Collaboration In A Project

Internal Team Collaboration

It is good to do an internal partnership as it makes the team more efficient in attaining their goals faster. It also improves the quality of the work that is done by them. The smoother the collaboration is, the better is the productivity.

External Stakeholders Collaboration

Feedback is given to you by your external stakeholders, which include partners, vendors, and others, that feedback is used to improve the quality of the product or service. You can know what the customer wants and make your product accordingly. It is challenging to be good at everything, so external help is required to grow. When teams work together, they can achieve great things together. 

Advantages Of Team Collaboration

The following are the positive outcomes of team management software and collaboration tools:

  • It improves customer experiences as everyone works in a team, and work is done more efficiently. 
  • It keeps the employees engaged with one another and produces better results.  
  • It leads to Higher productivity among members of the organization as the employees help each other. 
  • It leads to Faster decision-making because the majority backs a particular idea.
  • It is a Continual learning process for the members as they learn from one another. 
  • It helps in making better communication with remote teams because of the online platforms. 
  • It has streamlined project planning for the employees in the company. 
  • It helps make Clear accountability for tasks and deliverables as each member is responsible for their role. 
  • It leads to Greater alignment within and between teams because of working together. 
  • It has reduced administration expenses on projects as people work in a team. 
  • It requires balanced skill sets within project organizations and maintains them.

Collaboration tools may be classified depending on their main functionality:

  • Communication: There is a need for chat, audio, video conferencing, discussion threads, and file sharing.
  • Task management: You need to include timelines, workflows, calendars, task assignments, task prioritization, and planning and scheduling.
  • Document management: When you use co-editing, templates, permission, and version control.

How to Create The Collaborative Work Environment?

Collaborative work environment isn’t just about using the collaborative tools, project management software, processes, and workflows in place. It should be a safe space where everyone feels supported and able to voice their opinions. For a team to be successful, the following practices should be done:

Learn about one another:

It is essential to get to know all the members of the team. It would help if you asked your members about their families, holidays, hobbies, etc.

Communication styles:

It is essential to understand that every culture is different, and you should embrace the person from a diverse society.

Get everyone involved:

Every person is different, and it is crucial to adjust according to their communication styles. Everyone is capable of good ideas, and you should give each member a chance to speak their mind.

Incorporate humor (where appropriate): 

It can be useful sometimes to keep the mood light when team members are sitting together. It improves the relationship among members.

Tips For an Effective Team Collaboration

Make meetings more efficient by keeping the discussions short and crisp. When scheduling an appointment, remember these tips:

  • Do not use status update meetings and use a software tool instead.
  • It would help if you only invited the necessary people. Do not waste other people’s time.
  • You should Create a goal-oriented plan and stick to it.
  • You should end your meeting by clarifying everyone’s next steps.
  • Try a more effective brainstorming technique.
  • With the help of brainstorming, you can bring a spark to the collaboration work. These techniques can be followed for brainstorming:
  • Brainwriting: The team leader shares the topic with the team, and the team members individually write down their ideas.
  • Figuring Is Storming:  You should think about how a person, such as your boss, a successful CEO, might handle the situation.

Rapid Ideation

You need to set a time limit and your team should come up with as many ideas as using whiteboards, post-its, or plain pen and paper.

Round Robin Brainstorming

You can gather in a circle and have each person offer an idea in turn, while a facilitator records each image.

Resolve Conflict Quickly

Conflicts are necessary when collaborating on group projects. But when disputes get resolved, they lead to stronger relationships within the team. Some pointers for resolving conflict quickly:

  • You should Keep calm for the issue to resolve quickly. 
  • You should Pay attention to all members’ both verbal and nonverbal communication to understand them better. 
  • You should Keep your language and your tone neutral when speaking to other members. 
  • You should Avoid making threats and accusations among members of any sort. 
  • You should be generous towards your team members at all times.

How To Improve Collaboration In The Workplace?

The following tips should be followed for making a favorable work environment for collaboration:

Collaborative Work Environment

You can organize an open work area where the team members can meet and work together for better results through the cloud-based Zoho team collaboration tool.

Remote Collaboration

You can do video conferencing when the team members are in different places or are reaching their workplace with tools from software such as a Wrike team.

Engagement Everywhere

You can encourage the team members to draw their ideas on the whiteboard and show them to others. You can also reward the member with the best idea.

Conclusion

Collaboration is not only crucial for the success of the organization, but also the better morale of the employees. It helps in feeling a part of the organization as they can demonstrate their ideas better. Good collaborative work can show the organization’s culture, attract people to your company and then go with the Microsoft team collaboration tools.


Trusted, Safe & Secure

Helping Millions of Users Make Smarter Purchases Online.

Bestvalued SSL trusting